NOW HIRING: Administrative Coordinator

Location: Calgary, AB preferred; Canada-wide candidates will also be considered.
Duration: Full-time, 1-year contract with possibility of extension 
Salary range: $40,000–$55,000/year (commensurate with experience and skills)
Reports to: Project Director

Deep Tech Canada (DTC) is seeking a detail-oriented and proactive Administrative Coordinator to join our team. This role supports the day-to-day operations of our organization through a combination of scheduling, reporting, stakeholder support, and daily administrative duties.

You will work closely with the Project Director and team members to ensure processes run smoothly, records remain organized, reporting deadlines are met, and internal operations are efficient.

This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and is passionate about supporting impactful initiatives.

Key Responsibilities

Administrative & Executive Support

• Provide administrative support to ensure the efficient operation of activities and initiatives
• Coordinate and schedule meetings for the executive team and stakeholders
• Manage and maintain executive calendars
• Prepare meeting agendas, documents, and follow-up action items
• Maintain organized digital records, files, and administrative systems
• Assist in the planning and delivery of projects

General Operations Support

• Assist with event logistics and operational coordination for meetings, missions, and organizational activities
• Support continuous improvement of administrative systems and processes
• Provide general operational support as needed

Education

• High school diploma or equivalent required.

Experience

• 1+ years of experience in administrative coordination
• Experience supporting executives, coordinating projects, or working with external stakeholders is considered an asset
• Proficiency in Microsoft Excel, Word, PowerPoint, and other relevant software applications is required
• Experience with CRM systems, Mailchimp, and administrative marketing is an asset
• Experience in the nonprofit or government-funded sector is considered an asset 

Knowledge and skills: 

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders
• Ability to work independently and proactively solve problems
• French language skills are considered a strong asset

Benefits: 

• Paid time off and health benefits
• Opportunities for professional growth and development.
• Join a dynamic team passionate about a strong innovation ecosystem in Canada.

Diversity Statement

At Deep Tech Canada, we're dedicated to fostering diversity and inclusion in all aspects of our work. We recognize diversity in identity, expression, and experiences, including ability, age, economic circumstance, ethnicity, gender identity/expression, and religion, as essential strengths. Diversity isn't just a goal; it's a strategy to enhance our effectiveness. We integrate diversity into our hiring practices, program design, policies, and employment practices to ensure a vibrant and inclusive community. Equity, Diversity, and Inclusion - Deep Tech Canada  

If you are a proactive and organized individual, we want to hear from you! Please submit your resume and cover letter outlining your relevant experience and qualifications.